Használati útmutató Sharp FO-4970

Sharp faxgép FO-4970

Olvassa el alább 📖 a magyar nyelvű használati útmutatót Sharp FO-4970 (188 oldal) a faxgép kategóriában. Ezt az útmutatót 4 ember találta hasznosnak és 2 felhasználó értékelte átlagosan 4.5 csillagra

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OPERATION MANUAL

FACSIMILE

MODEL

FO-4650

FO-4970

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Option Settings

7. Printing Reports and Lists

8. Maintenance

9. Troubleshooting

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not

expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital

device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable

protection against harmful interference in a residential installation.This equipment generates, uses

and can radiate radio frequency energy and, if not installed and used in accordance with the

instructions, may cause harmful interference to radio communications. However, there is no

guarantee that interference will not occur in a particular installation. If this equipment does cause

harmful interference to radio or television reception, which can be determined by turning the

equipment off and on, the user is encouraged to try to correct the interference by one or more of the

following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a

computer or other electronic device to send any message via a telephone facsimile machine unless

such message clearly contains in a margin at the top or bottom of each transmitted page or on the

first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate

instructions in the operation manual."

As an ENERGY STAR partner, SHARP has determined

that this product meets the ENERGY STAR guidelines for

energy efficiency.

Transmitting documents

Normal Dialing

Direct Keypad

Dialing

Rapid Key Dialing

Speed Dialing

Redialing REDIAL

START

Note: Steps which are optional are enclosed in a dotted frame:

QUICK REFERENCE GUIDE

RESOLUTION

Load

document

RESOLUTION

press SPEAKER Dial (press

numeric keys)

Wait for

reception tone

Load

document

RESOLUTION

Dial (press

numeric keys)

Load

document

RESOLUTION

START

Load

document

RESOLUTION

Press Rapid

Key

SPEED DIAL

Load

document

RESOLUTION

Enter Speed Dial number

(press numeric keys, - if less

than 3 digits, press START

to complete entry)

START

Wait for

reception tone

START

Transmisión de documentos

Marcación normal

Marcación directa

con el teclado

Marcación con

Teclas Rápidas

Marcación Veloz

Remarcación

REDIAL

START

Nota: El marco punteado significa que el procedimiento puede ser opcional:

GUIA DE CONSULTA RAPIDA

RESOLUTION

Colocar el

documento

RESOLUTION

pulse SPEAKER Marque (pulse

teclas numéricas)

Espere el tono

recepción

Colocar el

documento

RESOLUTION

Marque (pulse

teclas numéricas)

Colocar el

documento

RESOLUTION

Pulse la Tecla

Rápida

SPEED DIAL

Colocar el

documento

RESOLUTION

Introduzca el número de discado r

pido (presione las teclas numéricas,

si fueran menos de 3 digitos, para

completar el procedimiento presione

START

Colocar el

documento

RESOLUTION

Espere el tono

recepción

START

Introduction

Welcome, and thank you for choosing a Sharp facsimile machine! The

features and specifications of your new Sharp fax machine are shown

below.

Automatic dialing Rapid Key Dialing: 48 numbers

Speed Dialing:

FO-4650: 75 numbers

FO-4970: 100 numbers

Memory size* FO-4650: 1 MB (approx. 56 pages )

FO-4970: 2 MB (approx. 116 pages)

Modem speed FO-4650: 14,400 bps (max.)

FO-4970: 33,600 bps (max.)

Automatic fallback to lower speeds.

Transmission time* FO-4650: Approx. 6 seconds

FO-4970: Approx. 2 seconds

Toner cartridge yield

(4% page coverage, letter

paper)

Initial starter cartridge (included with fax

machine): Approx. 3000 pages

Replacement cartridge (FO-47ND):

Approx. 6000 pages

Drum cartridge yield Initial starter cartridge (included with fax

machine): 20,000 pages (ave.)

Replacement cartridge (FO-47DR): 20,000

pages (ave.)

Resolution Horizontal: 203 pels/inch (8 pels/mm)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm)

Fine /Halftone:

196 lines/inch (7.7 lines/mm)

Super fine: 391 lines/inch (15.4 lines mm)

*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

Automatic document

feeder

Letter paper (20 lb): Max. 50 pages

Legal paper: Max. 20 pages

(Note: 11” x 17” paper must be loaded one

page at a time.)

Paper capacity 250 sheets (500-sheet cassette available as

option)

Compression scheme MMR, MR, MH, Sharp (H2)

(FO-4970: Also supports JBIG)

Halftone (grayscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Printing resolution Horizontal: 406 lines/inch (16 lines/mm)

Verti cal: 391 lines/inch (15.4 lines/mm)

Input document size Automatic feeding:

Width: 5.8 to 10.1" (148 to 256 mm)

Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm)

Length: 5.0 to 17.0" (128 to 432 mm)

Effective Scanning width 8.3" (210 mm) max.

Effective Printing width 8.0" (203 mm) max.

Reception modes Auto/Manual

Instascan speed 30 ppm (letter paper)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 120 V AC, 60 Hz

Operating temperature 50 - 86°F (10 - 30°C)

Humidity 20 to 85% RH

Power consumption Standby: 10 W

Maximum: 580 W

Dimensions Width: 18.1" (460 mm)

Depth: 15.2" (385 mm)

Height: 10.6" (270 mm)

Weight

Approx. 27.8 lbs. (12.6 kg)

As a part of our policy of continuous improvement, SHARP reserves the right to

make design and specification changes for product improvement without prior notice.

The performance specification figures indicated are nominal values of production

units. There may be some deviations from these values in individual units.

Important safety information

Be sure to save these instructions!

When using your facsimile equipment, basic safety precautions

should always be followed to reduce the risk of fire, electric shock and

injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger

telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not

described in this manual. Refer all servicing to qualified service per-

sonnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3-

prong) outlet. Connecting it to any other kind of outlet will damage the

machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For

example, do not use the machine near a bath tub, wash bowl, kitchen

sink or laundry tub, in a wet basement, or near a swimming pool. Take

care not to spill any liquids on the machine.

• Use only the power cord provided with the facsimile machine. Do not

use an AC extension cord.

• Unplug the machine from the telephone jack and then the power outlet

and consult a qualified service representative if any of the following

situations occur:

- Liquid has been spilled into the machine or the machine has been

exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the

machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls into

the machine that you cannot safely remove, unplug the machine and

consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The

machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electri-

cal storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be

easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call

waiting, call forwarding, or certain other special services offered by

your telephone company. If you attempt to use the fax machine in con-

junction with any of these services, you may experience errors during

transmission and reception of facsimile messages.

• This machine is not compatible with digital telephone systems.

Table of Contents

QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1

GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . . . . 2

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 28

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 38

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 40

Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 42

Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . 48

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using AUTO Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 64

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 65

Table of Contents

4. Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

5. Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 131

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 138

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

7. Printing Lists and Reports . . . . . . . . . . . . . . . . . . . . . . .154

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 162

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 163

9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If

any are missing, contact your dealer.

Telephone

line cord

Toner cartridge

Rapid Key

labels

Document

OUT tray

Operation

manual

Received

document tray

Power cord

Paper size

labels

Drum cartridge

A Look at the Operation Panel

RESOLUTION

STANDARD

FINE

SUPER FINE

HALF TONE

LINE IN USE

CHANGEOVER

POWER SAVE

STATUS CHECK

44 5

55 8

88 9

99 10

1010

66 7

22 3

Display

This displays messages and prompts during operation and

programming.

LINE IN USE light

This lights when the fax machine is using the telephone line.

STATUS CHECK light

This lights when a paper size error or paper jam occurs, or when the

print compartment cover is open. A message will appear in the display

to indicate the problem. (The indicator also lights steadily when the

received document tray is not properly installed.)

Service indicator

This lights when a problem occurs which must be fixed by a service

technician.

A Look at the Operation Panel

1. Installation

Paper out indicator

This lights when the fax machine is out of paper. If the machine has a

paper cassette, the indicator blinks when one of the paper sources

(tray or cassette) is out of paper, and lights steadily when all sources

are out of paper.

Toner cartridge indicator

This blinks when the toner cartridge nears empty, and lights steadily

when the toner cartridge needs replacement.

Drum cartridge indicator

This blinks when the drum cartridge needs replacement.

CHANGEOVER key

Two types of information appear in the display: prompts related to

operations you are performing, and information about how the fax is

using the telephone line (transmitting, receiving, etc.). Press this key

to switch between the two types of information.

POWER SAVE key

Press this key to turn on Power Save Mode, or set the Power Save

Mode timer if TIMER has been selected with Option Setting 34

(Power Save Type).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a

document.

1010

A Look at the Operation Panel

CLEARSPSHIFTSPACE

27 28 29 30 31 32

CLEARSPSHIFTSPACE

CONTRAST

SEARCH DIAL

PAGE COUNTER

CONFIDENTIAL

TIMER

RELAY

MEM.STATUS

LIFE

DOWN UP

COVER SHEET

1111

1111 12

1212

2020 21

2121 22

2222 23

2323 24

2424 25

2525 26

2626

1313 14

1414 15

1515 16

1616 17

1717 18

1818 19

1919

Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that

you must attach the Rapid Key labels.)

CONTRAST key

Press this key to adjust the contrast before sending or copying a

document.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after

each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set an operation to be performed automatically at a

later time.

1515

1313

1212

1111

1414

Rapid Key

overlay down

Rapid Key

overlay up

A Look at the Operation Panel

1. Installation

RELAY key

Press this key to send a document to another Sharp fax machine and

have that machine in turn relay the document to one or more end

receiving machines.

LIFE key

Press this key, followed by 1, to check the total number of pages

printed by the fax machine.

MEM. STATUS key

Press this key to check the status of documents waiting in memory for

transmission.

SEARCH DIAL key

Press this key to search through your auto dial fax numbers by name.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

SPACE key

Press this key to enter a space when programming a name.

SHIFT key

Press this key to switch between upper and lower case letters when

programming a name.

SP key

Press this key to enter a symbol when programming a name.

CLEAR key

Press this key to clear a mistake when programming a name or fax

number.

Arrow keys

Press these keys to move the cursor forward or backward when

programming a name or fax number.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the

SPEAKER key has been pressed, or the volume of the ringer at all

other times.

2525

2424

2323

1717

1818

1919

2020

2121

2222

2626

1616

A Look at the Operation Panel

123

456

789

ABC

GHI

DEF FUNCTION

COPY

DOCUMENT DUPLEX SCAN

BROADCAST

STOP START

REPORT

SPEED DIAL

REDIAL

SPEAKER

JKL MNO

PRS TUV

OPER

WXY

PRIORITY

2727 28

2828 29

2929 30

3030

3333 35

3535 36

3636 37

3737 38

3838 39

3939

3434

3131 32

3232

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

FUNCTION key

Press this key to select various special functions.

SPEED DIAL key

Press this key to dial a Speed Dial number.

COPY key

Press this key to make a copy of a document.

DOCUMENT key

Press this key to transmit a document without reading it first into

memory.

2727

2828

2929

3030

3131

A Look at the Operation Panel

1. Installation

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialing to

listen to the line and verify the response of the receiving fax machine.

BROADCAST key

Press this key to send a document to a group of receiving fax

machines.

STOP key

Press this key to cancel an operation before it is completed.

PRIORITY key

Press this key when you need to transmit a document ahead of other

documents waiting in memory for transmission.

START key

Press this key to begin transmission when using Speed Dialing, Direct

Keypad Dialing, or Normal Dialing.

REPORT key

Press this key to print out a report on the most recently completed

transmission or reception.

3939

3737

3636

3535

3333

3232

3434

3838

Connections

Points to keep in mind when setting up

♦Do not place the machine in direct sunlight.

♦Do not place the machine near heaters or air conditioners.

♦Keep dust away from the machine.

♦Install the machine on a level surface.

Connecting the power cord

Connect the female end of the power cord to the fax machine as

shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong)

AC outlet.

Note: If your area experiences a high incidence of lightning or power

surges, we recommend that you install surge protectors for the power and

telephone lines. Surge protectors can be purchased at most telephone spe-

cialty stores.

Press the power

switch to turn on

the power.

Connections

1. Installation

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine

marked TEL. LINE. Insert the other end into a standard (RJ11C)

single-line wall telephone jack.

Note: The fax machine is set for touch-tone dialing. If you are on a pulse

dial (rotary) line, you must set the fax machine for pulse dialing by

changing Option Setting 22. This procedure is described in Chapter 6,

Optional Settings.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET jack on the

back of the machine.

Connections

Attaching the document OUT tray

Insert the protrusion on the right side of the machine into the hole in

the right side of the document OUT tray as shown, then bend the tray

slightly and insert so that the protrusion on the left side of the machine

goes into the hole on the left side of the document OUT tray.

Pull out the tray

extension.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it

stops, lift the end slightly and push in so that the tray locks into place.

Important!

The received document tray must be attached for the fax machine to

operate properly.

Make sure the left edge of

the tray fits into the slot.

Attach the Automatic

Document Feeder label

to the top of the machine.

Automatic Document Feeder

LETTER : MAX 50 SHEETS

LEGAL : MAX 20SHEETS

Connections

1. Installation

Verification Stamp (option)

Note: This function is available as an option. Consult your dealer if you

wish to use it.

When transmitting a document, you can have your fax stamp each

document page as it is scanned. After scanning, you can check to see

if all documents have been stamped to verify that no double feeds

occurred. (A double feed is when two pages are fed through the

scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp

option, and then set Option Setting 29 to ON as explained in Chapter

6, Optional Settings.

Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum

cartridges.

♦The initial starter toner cartridge included with the fax machine can

print approximately 3000 letter-size pages (4% coverage of each

page).

♦The replacement toner cartridge (FO-47ND) can print approxi-

mately 6000 letter-size pages.

♦The drum cartridge (FO-47DR) can print approximately 20,000 let-

ter-size pages.

1Press the green release and open the

print compartment cover.

•Caution!

The fusing unit inside the print

compartment becomes very hot

during operation. Be careful not to

touch the inside of the compart-

ment.

2If you are replacing the toner

cartridge, remove the old cartridge

and dispose of it according to local

regulations. Go directly to Step 6 if

you are only replacing the toner

cartridge and not the drum cartridge.

•If you are replacing the drum car-

tridge but not the toner cartridge,

remove the toner cartridge and

place it on a sheet of paper.

Installing the Print Cartridges

1. Installation

3If you are replacing the drum

cartridge, remove the old cartridge

and dispose of it according to local

regulations.

4Remove the new drum cartridge from

its packaging.

•Caution! Excessive exposure to

light will damage the drum car-

tridge. Install the cartridge

promptly after removing it from its

packaging.

5Insert the drum cartridge into the print

compartment, aligning the guides on

the cartridge with the grooves on the

sides of the compartment.

•Insert the cartridge by aligning the

colored “1” labels on the cartridge

and the sides of the compartment.

•Make sure the drum cartridge is

inserted in as far as it will go.

Blue

Green

Installing the Print Cartridges

6If you are installing a new toner

cartridge, remove the new toner

cartridge from its packaging. Shake as

indicated by the arrows to distribute

the toner evenly within the cartridge.

•If the toner is still lumpy after shak-

ing, the gears in the cartridge may

make a noticeable sound when the

print compartment cover is closed

after installing the cartridge. This is

normal and does not indicate a

problem in the machine.

7Hold the toner cartridge by the handle

and lower it into the print

compartment. Make sure that the four

pins (two on each side) fit into the

grooves on the sides of the

compartment.

•Insert the cartridge by aligning the

colored “2” labels on the cartridge

and the side of the compartment

•Make sure the toner cartridge clicks

into place.

Blue

Green

Installing the Print Cartridges

1. Installation

9Reset the toner counter by pressing

the LIFE key (flip up the Rapid Key

overlay), 2, and the START key. LIFE

START

8Close the print compartment cover.

•Press down on the dot markings at

the left edge to make sure the cover

is completely closed.

10 Reset the drum counter by pressing

the LIFE key (flip up the Rapid Key

overlay), 3, and the START key.

LIFE

START

Note: The print compartment cover may become noticeably warm if a

large number of pages are successively printed. This is normal and does

not indicate a problem in the machine.

Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be

printed), the toner cartridge indicator on the operation panel will

blink. When the toner cartridge is empty, the toner cartridge indicator

will light steadily and REPLACE TONER will appear in the display.

Printing will no longer be possible. Use the following replacement

toner cartridge:

Sharp FO-47ND toner cartridge

When to replace the drum cartridge

When the drum cartridge life is over, the drum cartridge indicator on

the operation panel will blink and DRUM LIFE OVER will appear in

the display. Use the following replacement drum cartridge:

Sharp FO-47DR drum cartridge

♦ Caution!

Be sure to use only genuine Sharp supplies.

Loading Printing Paper

1. Installation

Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in

the paper tray. You can load up to 500 sheets of letter paper in the

paper cassette.

Note: The paper cassette is available as an option. To have the

cassette installed, consult your dealer.

Note: To use A4 paper in the paper cassette, you must have a service

technician adjust the cassette.

Loading paper in the paper tray

1Remove the received document tray.

2If you are loading legal paper, grasp

the end of the paper tray and pull it

out.

Loading Printing Paper

4Replace the received document tray.

•The received document tray must

be attached for the fax machine to

operate properly.

3Insert a stack of paper into the tray,

print side up.

•If you loaded letter paper, make

sure the end of the tray is pushed in.

Otherwise a size error will result.

•Caution!

This paper tray is designed to

accomodate 250 sheets of paper.

[See the Red line in the tray.]

Loading more than 250 sheets may

damage the machine.

Loading paper in the paper cassette (if installed)

1Grasp the hand-hold on the cassette

and pull out the cassette until it stops.

Attach a letter or legal label

here to indicate the paper size.

Loading Printing Paper

1. Installation

2Push the pressure plate down until it

locks into position.

3Place a stack of paper in the cassette,

print side up.

•Make sure the stack of paper is not

higher than the two tabs on the

paper guide and the two metal tabs.

If it is, remove some of the paper.

4Push the cassette back into the

machine, making sure it clicks into

place.

Attach a LETTER label here

to indicate the paper size.

Note: We recommend that you do not add paper to the tray or cassette while

paper still remains. This may result in double feeds.

Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your

name and fax number. Once you program this information, it will

appear automatically at the top of each fax page you send.

Important!

The law requires that your name, telephone/fax number, and the date and

time appear on each fax message you send. Enter your name and fax

number here and set the date and time as explained in the following sec-

tion to have the fax machine include this information automatically at the

top of your fax messages.

Note: Make sure the display shows the date and time before beginning a

programming operation. If the display shows the telephone line status,

press the CHANGEOVER key to switch to the date and time.

1Press these keys:

The display will show:

FUNCTION

2Press the 3 key.

The display will show:

3:ENTRY MODE

ENTER #(1-9,*,#)

3:OWN PASSCODE SET

ENTER FAX #

Entering Your Name and Fax Number

1. Installation

5Flip the Rapid Key overlay down (if it

is up), and enter your name by

pressing the appropriate letter keys as

shown below. (Max. of 24

characters.)

4Press the START key.

The display will show:

ENTER SENDER’S NAME

CLEARSPSHIFTSPACE

START

3Enter your fax number (max. of 20

digits) by pressing the numeric keys.

• To insert a space between digits,

press the # key.

• To clear a mistake, press the STOP

key.

Example: SHARP =

(Example)

Entering Your Name and Fax Number

6Press the START key.

The display will show:

7Press the STOP key twice to return to

the date and time display.

4:DATE &TIME SET MODE

PRESS START KEY

START

STOP STOP

♦ Press the SPACE key to enter a space. To change case, press the

SHIFT key.

♦ To clear a mistake, press the CLEAR key.

♦ To enter a number as part of a name, press the appropriate numeric

key. To select one of the following special symbols, press the SP

key one or more times: !"#$%&’()++,-/:;<=>?[¥]^_'{|}→←@.

Setting the Date and Time

1. Installation

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of

each page you transmit. Set the date and time by pressing the keys on

the operation panel as shown below.

Note: Make sure the display shows the date and time before

beginning a programming operation. If the display shows the

telephone line status, press the CHANGEOVER key to switch to the

date and time.

1Press these keys:

The display will show:

2Enter a two-digit number for the

month (“01” for January, “02” for

February, “12” for December, etc.).

• To correct a mistake, press the STOP

key to move the cursor back to the

mistake and then enter the correct

number.

FUNCTION

3Enter a two-digit number for the day

(“01” to “31”).

Example: January

4:DATE&TIME SET MODE

DATE 06-08-2001

(Note: the currently set

date will appear to the

right of “DATE”)

Example: the 5th

4Enter the year (four digits).

Example: 2001

Setting the Date and Time

5Enter a two-digit number for the hour

(“01” to “12”) and a two-digit number

for the minute (“00” to “59”).

6Press the * key to select A.M. or the

# key to select P.M.

7Press the START key to start the

clock.

Example: 9:25

Daylight Saving Time

If desired, you can set the clock to move forward and backward

automatically at the beginning and end of Daylight Saving Time.

1Press these keys:

A.M. P.M.

8Press the STOP key twice to return to

the date and time display.

FUNCTION

2Press 1 to turn on the Daylight Saving

Time function, or 2 to turn it off. or

YES NO

3Press the STOP key twice to return to

the date and time display.

STOPSTOP

STOP

START

Volume Adjustment

1. Installation

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and

DOWN keys.

Speaker

1Press the SPEAKER key.

2Press the UP or key. DOWN

3When the display shows the desired

volume level, press the SPEAKER

key to turn off the speaker.

Display:

SPEAKER

DOWN

SPEAKER VOLUME

LOW

SPEAKER VOLUME

MIDDLE

SPEAKER VOLUME

HIGH

Volume Adjustment

Ringer

1Press the UP or DOWN key. (Make

sure the SPEAKER key has not been

pressed.)

•The ringer will ring once at the

selected level, then the date and

time will reappear in the display.

2If you selected RINGER OFF: OK?,

press the START key.

Display:

RINGER VOLUME

LOW

RINGER VOLUME

MIDDLE

RINGER VOLUME

HIGH

RINGER VOLUME

OFF OK?(PRESS START)

DOWN

START

2. Sending

Documents

5.0"

(128 mm)

5.8"

(148 mm)

11"

(279 mm)

17"

(432 mm)

14 lbs.

(52 g/m )²

36 lbs.

(157 g/m )²

14.3"

(364 mm)

10.1"

(256 mm)

20 lbs.

(80 g/m )²

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document

feeder depend on whether you load one page at a time or several pages

at once.

Loading one page at a time:

Loading multiple pages at once (letter-size: max. 50 pages, legal-

size: max. 20 pages):

Minimum

size Maximum

size

Minimum

weight

Maximum

weight

Minimum

size Maximum

size

Minimum

weight

Maximum

weight

5.0"

(128 mm)

5.8"

(148 mm)

14 lbs.

(52 g/m )²

Note: 11” x 17” paper must be loaded one page at a time.

Transmittable Documents

Maximum scanning area

The area of the document that the fax machine can scan is slightly

smaller than the actual document size. Any letters or graphics outside

this area will not be scanned.

Maximum scanning width: 8.3 inches (210 mm)

Maximum scanning length: The length of the document minus

0.16 inches (4 mm) from the top and

bottom of the document.

Other restrictions

♦The scanner cannot recognize yellow, greenish yellow, or light blue

ink.

♦Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage

the machine.

♦Documents which are patched, taped, torn, smaller than the mini-

mum size, carbon backed, easily smudged, or have a slippery

coated surface should be photocopied, and the copy loaded in the

feeder.

Loading the Document

2. Sending

Documents

Loading the Document

Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the

feeder at one time. The pages will automatically feed into the machine

starting from the bottom page.

♦If you need to send or copy more than 50 pages, place the additional

pages gently and carefully in the feeder just before the last page is

scanned. Do not try to force them in, as this may cause double-feed-

ing or jamming.

♦If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the

previous page is being scanned. Insert gently to prevent double-

feeding.

1Adjust the document guides to the

width of your document.

2Place the document face down and

push it gently into the document

feeder. The top edge of the document

should enter the machine first.

•The feeder will draw the leading

edge of the document into the

machine. SEND READY will

appear in the display.

Note: When inserting a large

number of pages in the feeder,

slant the front end of the stack so

that the bottom pages enter first.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a

document.

Resolution

The fax machine has four resolution settings:

The default resolution setting is STANDARD. If you don’t adjust the

resolution before sending a document, the fax machine will

automatically use STANDARD resolution.

♦In order to transmit in FINE or SUPER FINE resolution, the receiv-

ing fax machine must also have that resolution. If it doesn’t, the

next best available setting will be used.

♦The resolution settings are only effective for transmitting and copy-

ing a document. They are not effective for receiving a document.

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most

economical transmission.

FINE Use FINE for documents containing small

letters or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced

in 64 shades of gray.

3Adjust the resolution and/or contrast

settings (if desired) and then dial the

receiving machine as explained in the

following sections.

Adjusting the Resolution and Contrast

2. Sending

Documents

RESOLUTION

STANDARD

FINE

SUPER FINE

HALF TONE

To adjust the resolution setting, press the RESOLUTION key one or

more times until the indicator light next to the desired setting comes

on.

Contrast

The fax machine has three contrast settings:

The default setting is AUTO.

To adjust the contrast, flip up the Rapid Key overlay (if necessary)

and press the CONTRAST key until the desired setting appears in the

display.

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

LIGHT Use LIGHT for documents with a dark

background.

RESOLUTION

CONTRAST

(LIGHT)

M:00% SEND READY

( DARK)

M:00% SEND READY

( AUTO)

M:00% SEND READY

Sending a Fax by Normal Dialing

With Normal Dialing, you press the SPEAKER key and then dial by

pressing the numeric keys.

♦Normal Dialing allows you to listen to the line through the speaker

to make sure the other fax machine is responding. (Note that the

speaker is not a speakerphone; it cannot be used for talking.)

♦If you have connected an extension telephone to the fax machine,

you can also pick up the extension phone and dial using the exten-

sion phone (do not press the SPEAKER key on the fax machine). If

a person answers, you will be able to speak to them through the

phone before sending a fax.

Note: If you press the SPEAKER key to dial, you will not be able to

speak using an extension phone connected to the fax machine in the event

that a person answers.

1Load the document(s). (Note: If

desired, you can load the document

after dialing in Step 3, below.)

•SEND READY will appear in the

display.

•Set the resolution and/or contrast if

desired.

RESOLUTION

SPEAKER

2Press the SPEAKER key or pick up

an extension phone connected to the

fax machine. Listen for the dial tone.

CONTRAST

Sending a Fax by Normal Dialing

2. Sending

Documents

3If you pressed the SPEAKER key,

dial the number of the receiving

machine by pressing the numeric

keys on the fax machine.

If you are using an extension phone,

dial using the keypad on the extension

phone.

•If Option Setting 26 (TEL.

BILLING CODE) has been set to

ON and BILLING CODE DIAL

has been set to AFTER, press the

REDIAL key after dialing.

4Wait for the connection. When you

hear a fax tone, press the START key

on the fax machine.

•If a person answers and you are

using an extension phone, ask them

to press their Start key. When you

hear the fax tone, press the START

key on your fax machine.

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To

send a document, press the START key when you hear the fax tone

after the connection is made. Note that the speaker is automatically

activated when you press the REDIAL key.

(Example)

4 4

1 1

START

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by

pressing the SPEED DIAL key and entering an abbreviated Speed

Dial number.

To use a Rapid Key or Speed Dial number, you must first program the

full fax number in the Rapid Key or Speed Dial number. It is usually

convenient to program your most frequently dialed numbers in Rapid

Keys.

♦Forty-eight Rapid Keys are available. Rapid Dial Keys also allow

you to program a backup fax number, which is automatically dialed

if the first fax number is busy.

♦Seventy-five Speed Dial numbers are available on the FO-4650,

and one hundred Speed Dial numbers are available on the FO-4970.

1Press these keys:

The display will show:

2Press the 1 key.

The display will show:

FUNCTION

3Press the 1 key to select SET.

3:ENTRY MODE

ENTER #(1-9,*,#)

1:FAX/TEL. # MODE

1=SET, 2=CLEAR

Programming Auto-Dial Numbers

2. Sending

Documents

4To program a Rapid Key number,

press a Rapid Key (to select Rapid

Keys 33 through 48, flip up the Rapid

Key overlay).

To program a Speed Dial number,

press the SPEED DIAL key and then

enter a number from “1” to “75” on

the FO-4650, or “1” to “100” on the

FO-4970. (If you enter less than two

digits on the FO-4650, or three digits

on the FO-4970, press the START

key to complete the entry.)

Example: Rapid Key 02

Speed Dial 1

5Enter the fax number by pressing the

numeric keys (max. of 34 digits

including pauses).

•To clear a mistake, press the

CLEAR key.

•If a pause is required between any

of the digits to access a special

service or an outside line, press the

REDIAL key (two seconds per

pause). The pause will appear as a

hyphen. Several pauses can be

entered in a row.

6Press the START key.

(Example)

SPEED DIAL

4 4

1 1

START

Programming Auto-Dial Numbers

7Enter the name of the party by

pressing the letter entry keys

(max.of 20 characters). (Make sure

the Rapid Key overlay is flipped

down.)

•If you don’t want to enter a name,

go directly to Step 8.

8Press the START key.

Example: SHARP

9Press 1 if the number programmed is

an area code or access code to be used

for Chain Dialing (see Chain Dialing

at the end of this procedure). Press 2

(or START) if the number is a regular

fax number.

•If you pressed 1 or are

programming a Speed Dial number,

go to Step 14. (Note: A backup fax

number cannot be entered in a

Rapid Key used for Chain Dialing.)

SET CANCEL

10 Enter a backup fax number to be

dialed if the first number is busy.

(If you don’t want to enter a backup

number, go directly to Step 13.) (Example)

11 Press the START key.

4 4

1 1

START

Programming Auto-Dial Numbers

2. Sending

Documents

12 Enter a name for the backup fax

number. (If you don’t want to

enter a name, go directly to

Step 13.)

Example: SHARP2

13 Press the START key.

14 Return to Step 4 to program another

number, or press the STOP key

repeatedly to return to the date and

time display.

•If you programmed a Rapid Key

number, you can write the name of

the party on the label above the

Rapid Key.

Step 4 or

Chain Dialing for area and access codes

You can also program an area code or access code in a Rapid Key or

Speed Dial number using the above programming procedure. In Step

9, press 1 to set the number as a Chain Dialing number.

After you dial an area code or access code using a Rapid Key or Speed

Dial number set for Chain Dialing, the fax machine will wait for you

to dial the remainder of the number (you can dial the remainder of the

number by pressing a Rapid Key, by pressing the Speed Dial key and

entering a Speed Dial number, or by pressing numeric keys). Note that

the remainder of the number should not be set as a Chain Dial number

if programmed in a Rapid Key or Speed Dial number.

♦The maximum number of digits that can be dialed at one time by

Chain Dialing is 50.

START

STOP

Programming Auto-Dial Numbers

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer oper-

ation, if it is used to specify the relay fax machine in a relay group, or if it

is included in a Group Key. First clear the number from the operation or

group, then perform the following clearing procedure. To check where

the number is used, print out the Program/Group List, the Timer List,

and/or the Relay Group List as explained in Chapter 7.

1Press these keys:

The display will show:

2Press 2 to select CLEAR.

3To clear a Rapid Key, press the Rapid

Key.

To clear a Speed Dial number, press

the SPEED DIAL key and then enter

the number with the numeric keys. (If

you enter less than 2 digits on the FO-

4650, or 3 digits on the FO-4970,

press the START key to complete the

entry.)

Example: Rapid Key 02

4Press the START key.

FUNCTION

1:FAX/TEL. # MODE

1=SET, 2=CLEAR

START

Programming Auto-Dial Numbers

2. Sending

Documents

Making changes

To make changes in a number previously stored, repeat the

programming procedure. Select the Rapid Key or Speed Dial number

for which you want to make changes in Step 4, and then change the

number(s) and/or name(s) when they appear in the display (Steps 5, 7,

10 and 12).

5Return to Step 3 to clear another

number, or press the STOP key

repeatedly to return to the date and

time display.

Step 3 or

STOP

Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can

load a document and dial by automatic dialing even when the fax

machine is occupied with another operation. After you dial, your

document will be immediately scanned into memory and then

transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for

transmission, the documents will be transmitted in the order in which

they were scanned. If you have an urgent transmission and do not

want to wait until previously scanned documents are transmitted, you

can press the key after loading your document. Your PRIORITY

document will be transmitted immediately after the current document

has completed transmission.

If you don’t want the document to be transmitted from memory, you

can press the DOCUMENT key after loading the document. In this

case, the document will not be scanned until all previously set

operations are completed and the connection to the receiving party is

established. (To transmit the document ahead of any documents

waiting in memory for transmission, press the PRIORITY key.)

♦ The FO-4650 can hold approximately 56 pages of average content

in memory. The FO-4970 can hold approximately 116 pages. Less

pages can be held if any were scanned using fine or halftone resolu-

tion.

♦ The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

Sending a Fax by Automatic Dialing

2. Sending

Documents

If the memory becomes full...

If the memory becomes full while a document is being scanned,

MEMORY FULL will appear in the display. If Option Setting 23

(Quick On-line) is set to YES, scanning will automatically resume

when memory becomes free again as pages are transmitted. (Note:

Quick On-Line is initially set to YES at the factory. To change the

setting, see Chapter 6, Optional Settings.)

If Quick On-Line is set to NO, MEMORY FULL ERROR will appear

in the display. Press the START key or the STOP key as follows:

♦ Press the START key if you want to transmit the pages which have

been stored up to that point in memory. The remaining pages will be

ejected from the feeder. After transmission, the memory will be

cleared and you can transmit the remaining pages. You will also

need to transmit the page which was being scanned when the mem-

ory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

If you do not press the START key or the key within one STOP

minute, the transmission will be canceled and the pages already

scanned cleared from memory. You will need to retransmit all pages

of the document.

Sending a Fax by Automatic Dialing

2Press the appropriate Rapid Key.

• The name of the receiving party

will appear in the display. If no

name was stored, the fax number

will appear. (If the name or number

is incorrect, press the STOP key.)

• The document will be

automatically transmitted once the

connection is established.

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key,

you can dial it by pressing the Rapid Key.

1Load the document(s).

SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

• To send the document ahead of

other documents waiting for

transmission, press the PRIORITY

key.

• To send the document directly from

the feeder (not through memory),

press the DOCUMENT key.

RESOLUTION

CONTRAST

DOCUMENT

PRIORITY

START

Sending a Fax by Automatic Dialing

2. Sending

Documents

2Enter the number of the receiving

machine by pressing the numeric

keys.

• If a pause is required between any

of the digits to access a special

service or an outside line, press the

REDIAL key (two seconds per

pause). The pause will appear as a

hyphen. Several pauses can be

entered in a row.

3Check the display. If the number of

the receiving machine shown is

correct, press the START key.

• If it is not correct, press the STOP

key to backspace and clear one

digit at a time, and then re-enter the

correct digit(s).

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which

you have programmed a particular fax number, you can search for the

number by following the steps below. Once you have found the

number, you can dial it and transmit the loaded document by simply

pressing the START key.

Note: Only names programmed for auto-dial numbers will appear when

you search; the full numbers themselves will not appear. You cannot

search for a number if a name has not been associated with it.

4 4

1 1

(Example)

START

Sending a Fax by Automatic Dialing

SEARCH DIAL

1Load the document(s).

SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

3Enter the first letter of the stored

name by pressing the appropriate

letter entry key.

• If you don’t remember the first

letter, go to Step 4 (you will scroll

through the list from the

beginning).

4Press either arrow key to scroll

through the names. Stop when the

desired name appears in the display.

• If no numbers have been stored

under the entered letter or you have

reached the end of the list, NOT

FOUND will appear.

Example: A

RESOLUTION

CONTRAST

2Press the SEARCH DIAL key (flip

up the Rapid Key overlay).

Sending a Fax by Automatic Dialing

2. Sending

Documents

5Press the START key. The document

will be automatically transmitted

once the connection is established.

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with

another auto-dial number or digits entered manually with the numeric

keys to dial one phone number up to 50 digits long. The following are

some examples of how this can be done:

♦ Press appropriate Rapid Keys in the proper order. For example,

press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not

set for Chain Dialing).

♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a

number by pressing appropriate numeric keys. Press the START

key after the final numeric key to begin transmission.

Checking the telephone line status

The display normally shows the date and time and prompts related to

operations you are performing. To check and see what number the fax

machine is currently calling or transmitting to, or what number the fax

machine is currently receiving a document from (if this information is

available), press the CHANGEOVER key. Information on the

current call will appear in the display. To switch back to the date and

time display, press the CHANGEOVER key again.

To cancel a fax transmission or reception

To cancel a fax transmission or reception which is currently in

progress, press the CHANGEOVER key so that the status of the

transmission or reception appears in the display, and then press the

STOP key.

START

Sending a Fax by Automatic Dialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and

the line is busy, the fax machine will automatically redial the number.

The fax machine is set at the factory to make 2 redialing attempts at

intervals of 5 minutes.

To stop automatic redialing, press the CHANGEOVER key to show

the telephone line status in the display (make sure that RECALL

MODE appears on the top line of the display and the number of the

receiving party appears on the bottom line to the right), and then press

the STOP key.

If desired, you can change the number of redial attempts with Option

Setting 6, and the interval at which redialing takes place with Option

Setting 7. See Chapter 6, Optional Settings.

♦ Under certain conditions (for example if a person answers the call

on a telephone), automatic redialing may stop before the set number

of redialing attempts are made.

Memory Retransmission

If a line error occurs during any type of memory transmission, your

fax will automatically redial the number and attempt to complete the

transmission. Retransmission will begin from the page which was

being transmitted when the error occurred.

The fax machine has been set at the factory to make 10 attempts at

retransmission, with each attempt made immediately after the

previous attempt. If desired, you can change the number of attempts

by changing Option Setting 17, and have the fax wait a selected

number of minutes between each attempt by changing Option Setting

18. See Chapter 6, Optional Settings.

♦ To stop retransmission, press the CHANGEOVER key to show the

telephone line status in the display (make sure that RETRY MODE

appears on the top line of the display and the number of the receiv-

ing party appears on the bottom line to the right), and then press the

STOP key.

Sending a Fax by Automatic Dialing

2. Sending

Documents

♦ The numbering of pages retransmitted will begin from "1" again.

♦ If an error or power failure occurs during transmission of a cover

sheet, retransmission will not take place.

Checking documents in memory

To display information on documents that are waiting in memory for

transmission, follow the steps below. You can also cancel a

transmission with this procedure.

1Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then 2.

TX STATUS will appear in the

display.

2Press the #

# key or the * key to scroll

through the list of transmissions. The

name (or number) of each receiving

party will appear in the display,

together with the 3-digit memory

number assigned to the transmission.

To cancel a transmission, press the

CLEAR key and then the START

key while the transmission appears in

the display.

3When you have finished checking the

list, press the STOP key twice to

return to the date and time display.

Note: To print out a list of the documents waiting in memory for trans-

mission, press the MEM. STATUS key and then the 5 key.

MEM.STATUS

STOP STOP

Sending a Fax by Automatic Dialing

To cancel a memory transmission

If you know the memory number assigned to a memory transmission,

you can cancel it with the following procedure. (If you don’t know the

memory number, use the preceding procedure.)

1Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then 4.

The display will show:

2Enter the 3-digit memory number

assigned to the transmission you want

to cancel.

(Example)

3Press the START key to cancel the

transmission.

4:MESSAGE CLEAR

ENTER MESSAGE #

MEM.STATUS

START

Cover Sheet

2. Sending

Documents

Cover Sheet

You can have the fax machine generate a cover sheet and send it as the

last page of your fax transmission. The cover sheet includes the date

and time, the receiver’s name and number if a Rapid Key or Speed

Dial number is used, the sender’s name and number, and the total

number of pages.

♦ Your name and number must be programmed in order for them to

appear on the cover sheet. (See Entering Your Name and Fax Num-

ber in Chapter 1.)

♦ To have the recipient’s name appear, you must dial using a Rapid

Key or Speed Dial number with the name programmed.

♦ Cover Sheet cannot be selected when you use the Relay Request

function.

1Load the document(s).

SEND READY will appear in the

display.

(Example)

Cover Sheet

2Press the COVER SHEET key.

• The display will briefly show

COVER SHEET MODE

ENTERED and then revert to

SEND READY.

• To cancel the cover sheet selection,

press the STOP key.

3Dial the receiving party and transmit

the fax.

If desired, you can set your fax to automatically send a cover sheet

with every transmission (you do not have to press the COVER

SHEET key each time). This is accomplished by setting Option

Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6,

Optional Settings.

COVER SHEET

Batch Page Numbering

2. Sending

Documents

Batch Page Numbering

You can change the page numbering of the transmitted document from

simple numbering ("P.01", "P.02", etc.) to batch numbering, which

means that a slash and the total number of pages being sent are added

after each page number (for example, "P. 01/05", "P.02/05", etc.). This

allows the receiver to check for missing pages.

1Load the document(s).

SEND READY will appear in the

display.

2Press the PAGE COUNTER key.

The display will show:

ENTER # OF PAGE(S)

ENTER # (01-99)

3Enter the total number of pages (“01”

to “99”) by pressing the numeric

keys.

• If you are sending a cover sheet, do

not include it in the total number of

pages (the number will be adjusted

automatically).

Example: 8 pages

PAGE COUNTER

Batch Page Numbering

4Dial the receiving machine and

transmit the document.

Comments:

♦If you need to cancel a batch number entry, remove the document

from the feeder or press the STOP key.

♦If the number of pages actually transmitted does not coincide with

the batch number entered, the alarm will sound and PAGE COUNT

ERROR will appear in the display. PAGE E. will also appear in the

NOTE column of the Transaction Report if printed.

3. Receiving

Documents

3. Receiving Documents

The fax machine has two modes for receiving calls:

AUTO mode:

Select this mode when you only want to receive faxes on the line

connected to the fax machine. The fax machine will answer all calls

automatically and receive incoming faxes.

MANUAL mode:

Select this mode when you have an extension phone connected to the

same line as the fax machine and you want to receive both faxes and

voice calls. All calls, including faxes, must be answered by picking

up the extension phone.

Setting the reception mode

1Press these keys:

The display will show:

2Press the 1 key to select AUTO, or

the 2 key to select MANUAL.

FUNCTION

1:RECEIVE MODE

1=AUTO, 2=MANUAL

AUTO MANUAL

Using AUTO Reception Mode

2If you hear a fax tone, press the

START key on the fax machine.

•If the other party first speaks with

you, press the START key after

speaking. (Press your START key

before the sender presses their Start

key.)

Using MANUAL Reception Mode

1When the fax machine rings, answer

the call on an extension phone

connected to the same line.

Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all

calls on one ring and receives incoming faxes.

♦You can change the number of rings on which the machine answers

calls by changing Option Setting 2. (See Chapter 6, Optional Set-

tings.)

♦If you pick up an extension phone before the fax machine answers,

you can talk to the other party and/or receive a fax as explained

below in Using MANUAL Reception Mode.

START

3When RECEIVING appears in the

display, hang up.

Substitute Reception to Memory

3. Receiving

Documents

1Press the MEM. STATUS key (flip

up the Rapid Key overlay) and the 3

key.

RX STATUS will appear in the

display.

Substitute Reception to Memory

If the fax machine runs out of paper, toner, or the paper jams,

incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN

MEMORY will appear in the display, alternating with NO PAPER,

REPLACE TONER, or PAPER JAM. When you add paper, replace

the toner cartridge, or clear the jam, the stored documents will

automatically print out.

You can display information on the documents received to memory by

following these steps:

2Press the #

# * key or the key to scroll

through the list of received

documents. The name (or number) of

the sender of each document will

successively appear in the display.

3When you have finished checking the

list, press the STOP key twice to

return to the date and time display.

MEM.STATUS

STOP STOP

4. Making Copies

Your fax machine can also be used to make copies. Single and

multiple copies (up to 99 per original) can be made, enabling the fax

machine to double as an office copier.

♦You can perform all steps of a copy operation even when the fax

machine is busy printing other copy jobs, or when it is printing a

received document after the line has been disconnected. Your copy

job will be automatically stored in memory and then printed when

all previous printing jobs are completed.

♦The default resolution for copying is FINE. If desired, you can

change the default resolution to SUPER FINE by changing Option

Setting 32 (see Chapter 6, Optional Settings).

1Load the document.

•SEND READY will appear in the

display.

•If desired, adjust the resolution and/

or contrast.

2Press the COPY key.

The display will show:

•If you are only making a single

copy of the original (or of each

original), press the START key.

Copying will begin.

COPY MODE

ENTER #(01-99) 01

RESOLUTION

CONTRAST

COPY

Making Copies

4. Making

Copies

ABC

CCC

BBB

AAA

Originals

Sorted (SORT COPY) Not sorted (MULTI COPY)

3Enter the desired number of copies

per original with the numeric keys.

•If the desired number of copies is

from 1 to 9, enter “0” first.

•The display will show:

4Press 1 (MULTI) if you do not want

the copies sorted, or 2 (SORT) if you

want the copies sorted.

•Copying will begin.

MULTI/SORT COPY MODE

1=MULTI, 2=SORT

Example: Three

copies per original

MULTI SORT

Example of three copies

each of three originals

Making Copies

Checking copy jobs in memory

You can display the status of copy jobs in memory by following the

steps below. You can also cancel copy jobs with this procedure.

1Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then

the 1 key.

COPY STATUS will appear in the

display.

2Press the #

# key or the * key to scroll

through the list of copy jobs. The time

the original was scanned into memory

will appear in the display, together

with the 3-digit memory number

assigned to the job. To cancel a copy

job, press the key and then CLEAR

the START key while the copy job

appears in the display.

3When you have finished checking the

list, press the STOP key twice to

return to the date and time display.

MEM.STATUS

STOP STOP

5. Special

Functions

5. Special Functions

Broadcasting

The Broadcasting function allows you to send the same document to

multiple locations with just one operation. First load the document,

then enter the numbers of the receiving machines. The document will

be automatically transmitted to each location.

1Load the document (s).

•SEND READY will appear in the

display.

2Press the BROADCAST key.

The display will show:

3Dial the receiving machines using one

or more of the following methods:

•Press one or more Rapid Keys.

•Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number. (If

you enter less than 2 digits for a

number on the FO-4650, or 3 digits

on the FO-4970, press the START

key to complete the entry.)

BROADCAST MODE

ENTER STATION #

(Example)

SPEED DIAL

COPY DOCUMENT DUPLEX SCAN

BROADCAST

REPORT

PRIORITY

FUNCTION

STOP START

SPEED DIAL

REDIAL

SPEAKER

START

Broadcasting

•Enter one or more full fax numbers

(max. of 20) with the numeric keys,

pressing the START key after each

full number.

•Press one or more Group Keys.

(See Storing numbers in Group

Keys at the end of this section.)

4Press the START key.

The display will show:

BROADCAST MODE

SELECT THE MODE

•If desired, adjust the resolution and/

or contrast.

5Press the START key twice.

Transmission will begin.

•A Transaction Report is

automatically printed out after

Broadcasting is completed. Check

the "Note" column of the report to

see if any of the locations are

marked "Busy" or have a

communication error code. If so,

send the document to those

locations again.

RESOLUTION

CONTRAST

START

Broadcasting

5. Special

Functions

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been

programmed into one Group Key (see Storing numbers in Group Keys

which follows), you can perform the broadcasting operation using the

following simplified procedure:

1Load the document(s).

•SEND READY will appear in the

display.

•If desired, adjust the resolution and/

or contrast

(Example)

2Press the appropriate Group Key.

Transmission will begin.

RESOLUTION

CONTRAST

CLEARSPSHIFTSPACE

27 28 29 30 31 32

Broadcasting

1Press these keys.

The display will show:

2:GROUP ENTRY MODE

1=SET, 2=CLEAR

2Press 1 (SET) to program a Group

Key, or 2 (CLEAR) to clear a Group

Key. or

SET CLEAR

3Press any Rapid Key not already

programmed to select it as a Group

Key.

If you are clearing a Group Key, press

it and go to Step 5.

(Example)

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply

pressing the appropriate Group Key once. To store a group of numbers

in a Group Key, follow the steps below.

♦Any Rapid Key that is not already programmed as a Rapid Key or a

Program Key can be used as a Group Key.

♦Up to 122 numbers can be stored in one Group Key on the FO-

4650, or 147 numbers on the FO-4970.

♦Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialing) can be stored in a Group Key. Full numbers can-

not be stored.

CLEARSPSHIFTSPACE

27 28 29 30 31 32

FUNCTION

Broadcasting

5. Special

Functions

5Press the START key.

6Return to Step 3 to program another

Group Key, or press the STOP key

repeatedly until you return to the date

and time display.

Step 3 or

4Enter fax numbers using one or both

of the following methods:

•Press one or more Rapid Keys.

•Enter one or more Speed Dial

numbers with the numeric keys,

pressing SPEED DIAL before

each number (if you enter less than

2 digits for a number on the FO-

4650, or 3 digits on the FO-4970,

press START to complete the

entry).

(Example)

SPEED DIAL

START

STOP

Editing a group

If necessary, you can add numbers to or delete numbers from a group

by repeating the programming procedure for the Group Key. Press 1

for SET in Step 2 and select the Group Key in Step 3. Add or delete

numbers in Step 4. To add a number, press a Rapid Key or enter a

Speed Dial number. To delete a number, move the cursor to the

number with the UP or DOWN key and then press the CLEAR key.

Confidential Operations

The Confidential function can be used to transmit and receive

confidential documents.

Confidential transmission

When you send a document using the Confidential function, the

receiving machine holds it in memory instead of immediately printing

it out. When the receiving party enters the correct passcode, the

document is printed out.

♦Confidential transmission is only possible when the receiving

machine is a Sharp model with confidential reception capability.

♦To use this function, your name and fax number (OWN PASS-

CODE) must be entered in your fax machine as explained in Chap-

ter 1.

♦Some fax machines have multiple mailboxes for receiving confi-

dential faxes. If you are sending to a machine with multiple confi-

dential mailboxes, contact the receiving party in advance for the

appropriate mailbox number.

1Load the document (s).

•SEND READY will appear in the

display.

•Set the resolution and/or contrast if

desired.

1:CONF. TX

ENTER BOX # OR START

2Press the CONFIDENTIAL key and

then 1.

The display will show:

CONFIDENTIAL

CONTRAST

RESOLUTION

Confidential Operations

5. Special

Functions

3If the receiving machine has multiple

confidential mailboxes, enter the

appropriate mailbox number with the

numeric keys (this step is required for

machines with multiple mailboxes).

If the receiving machine doesn’t have

multiple mailboxes, go directly to

Step 4.

4Press the START key.

5Dial the receiving machine using one

of the following methods:

•Press a Rapid Key.

•Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4650, or 3 digits on the FO-4970,

press the START key to complete

the entry). Check the name or

number that appears, and then press

the START key.

•Enter a full telephone number with

the numeric keys, and press the

START key.

Transmission will take place once the

connection is established.

(Example)

SPEED DIAL

(Example)

START

Confidential Operations

2Enter a 2-digit number (from "00" to

"99") by pressing the numeric keys.

This number identifies the mailbox.

1Press the CONFIDENTIAL Key and

then 3.

The display will show:

Confidential reception

When another fax machine sends you a document by confidential

transmission, your fax machine holds it in memory instead of

immediately printing it out. The document cannot be printed out until

you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be

received. Each mailbox has its own passcode, allowing up to 10

different people or groups to each receive their own confidential

documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit

mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox

number in advance. The transmitting party will need this number to send

you confidential faxes.

(Example)

3:CONF. CODE SET

ENTER BOX # (00-99)

CONFIDENTIAL

Confidential Operations

5. Special

Functions

3Enter the 4-digit passcode with the

numeric keys.

4:CONF. CODE CLEAR

ENTER BOX # (00-99)

4Press the START key.

5Enter a name for the mailbox by

pressing the letter entry keys (make

sure the Rapid Key overlay is down).

6Press the START key.

(Example)

Example: SHARP

Note: After entering the passcode, your fax will print it out for your

records. If you forget the passcode and have kept no record, contact your

Sharp dealer.

Clearing the passcode

1Press the CONFIDENTIAL Key and

then 4.

The display will show:

CONFIDENTIAL

START

Confidential Operations

2Enter the 2-digit number that

identifies the mailbox you want to

clear.

3Enter the 4-digit passcode of the

mailbox with the numeric keys.

(Example)

4Press the START key.

Printing out received documents

When you have received a confidential document, RCVD CONF.

FAX will appear in the display. Print out the Confidential Reception

List as explained in Chapter 7 to see which mailbox has received the

document, and then follow the steps below to print out the document.

1Press these keys:

The display will show:

2:CONF. DATA PRINT

ENTER BOX # (00-99)

CONFIDENTIAL

2Enter your mailbox number.

(Example)

START

Confidential Operations

5. Special

Functions

3Enter your confidential passcode.

(Example)

4Press the START key.

• Printing will begin. After printing,

the document will be erased from

memory.

START

Relay Request

Relay Request allows you to send a document to another fax machine

and have that fax machine in turn broadcast the document to a group

of other fax machines. This function is useful when the relay fax

machine is closer to the end fax machines than your fax machine, as it

reduces telephone line costs.

Important:

Relay Request can only be used if the intermediate relay machine is a

Sharp machine having the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This

consists of the fax number of the intermediate relay machine and the

fax numbers of the end receiving machines. Up to 10 different relay

groups can be stored.

♦ Fax numbers of the end receiving machines can be entered as Rapid

Key numbers, Speed Dial numbers, and/or Group Key numbers if

they have been programmed as such in the relay machine (not in

your fax machine). Check with the operator of the relay machine for

these numbers.

♦ The total number of end receiving machines which can be entered

varies with the model used as the intermediate relay machine.

Check with the operator of the relay machine to find out how many

receiving machines can be entered.

♦ A maximum of 400 digit spaces are available in your fax machine’s

memory for storing the numbers of end receiving machines. The

number of spaces occupied by each number depends on what kind

of number it is:

Relay Request

5. Special

Functions

♦ Only 2-digit Speed Dial numbers for end receiving machines can be

entered in the relay group. If the receiving machine has 3-digit

Speed Dial numbers that you want to enter, ask the operator of the

relay machine to store them in a Group Key, and then enter the

Group Key in the relay group.

1Press the RELAY key and then 2.

The display will show:

Rapid Key number 4 spaces

Speed Dial number 2 spaces

Group Key number 4 spaces (for one group)

Full number Number of digits in number

(max. of 30 per number)

2:RELAY GROUP SET

ENTER #(01-10)

2Enter a 2-digit number from “01” to

“10”. This number identifies the relay

group.

3Press the START key.

RELAY

(Example)

START

Relay Request

6Press numeric keys (not Rapid Keys)

to enter Rapid Key numbers for the

end receiving machines that are

programmed in the relay machine.

If you don’t want to enter Rapid Key

numbers, go directly to Step 7.

5Press the START key.

4Enter the fax number of the relay

machine using one of the following

methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4650, or 3 digits on the FO-4970,

press the START key to complete

the entry).

• Enter the full fax number with the

numeric keys.

Example: Rapid

Keys 01 and 33

(Example)

SPEED DIAL

7Press the START key.

START

Relay Request

5. Special

Functions

8Press numeric keys to enter Speed

Dial numbers (2-digit numbers only)

for the end receiving machines that

are programmed in the relay machine.

If you don’t want to enter Speed Dial

numbers, go directly to Step 9.

9Press the START key.

10 Press numeric keys (not Group Keys)

to enter Group Key numbers for end

receiving machines that are

programmed in the relay machine.

If you don’t want to enter Group Key

numbers, go directly to Step 11.

Example: Speed Dial

numbers 10 and 23

(Example)

11 Press the START key.

12 Enter full fax numbers of the end

receiving machines, pressing the

START key after each fax number.

Include the area code if the number is

outside the local dialing area of the

relay machine.

Example: Group Key 30

13 When finished, press the START key.

4 4

1 1

START

Relay Request

14 Return to Step 2 to enter another relay

group, or press STOP repeatedly to

return to the date and time display.

Clearing a relay group

To clear a relay group, you need to know the 2-digit number that

identifies it. You can check the number by printing out the Relay

Group List as explained in Chapter 7.

Step 2 or

1Press the RELAY key and then 3.

The display will show:

2Enter the 2-digit number that

identifies the group you want to clear.

3:RELAY GROUP CLEAR

ENTER # (01-10)

3Press the START key.

RELAY

4Return to Step 2 to clear another relay

group, or press STOP repeatedly to

return to the date and time display. Step 2 or

(Example)

STOP

START

STOP

Relay Request

5. Special

Functions

Requesting a relay transmission

Important:

To request a relay transmission, your fax number must be entered into the

Relay Passcode List of the relay fax machine by the operator of that fax

machine. (Your number must also be entered in your fax machine as

explained in Entering Your Name and Fax Number in Chapter 1.)

1Load the document(s).

SEND READY will appear in the

display.

(Example)

2Press the RELAY key and then the 1

key.

1:RELAY TX

ENTER # (01-10)

3Enter the 2-digit number of the relay

group by pressing the numeric keys.

4Press the START key.

• Adjust the resolution and contrast if

desired.

5Press the START key.

RELAY

CONTRAST

RESOLUTION

START

Relay Request

Relay Broadcast

The fax machine can also act as a relay station. It will receive a

document from a fax machine requesting a relay transmission, and

automatically broadcast it to the stations that the requesting machine

specifies.

To enable a fax machine to request a relay transmission, you must first

enter its fax number in the Relay Passcode List. Follow the steps

below to enter or clear a fax number.

♦ When your fax receives a relay request from another fax machine,

RCVD RELAY REQUEST will appear in the display.

♦ If the telephone billing function is turned on, the fax machine can-

not act as a relay station.

♦ To clear a fax number from the Relay Passcode List, you need to

know the 2-digit number which identifies it. You can check this

number by printing out the Passcode List (see Chapter 7).

1Press these keys:

The display will show:

4:RELAY PASSCODE

1=SET, 2=CLEAR

RELAY

6Press the START key to send the

document through memory, or the

DOCUMENT key to send the

document directly from the feeder.

DOCUMENT

START

Relay Request

5. Special

Functions

3Entering: Enter a 2-digit number

("01" to "10"). This identifies the fax

number you will enter in the next

step.

Clearing: Enter the 2-digit number

that identifies the fax number you

want to clear, and go to Step 5.

(Example)

4Enter the fax number of the machine

to be added to the list (max. 20

digits).

5Press the START key.

6Return to Step 3 to enter or clear

another number, or press the STOP

key repeatedly to return to the date

and time display.

(Example)

4 4

1 1

Step 3 or

START

STOP

2Press 1 to enter a number, or 2 to clear

a number.

SET CLEAR

Polling

Polling allows you to call another fax machine and have it send a

document to your machine without operator assistance. In other

words, the receiving fax machine, not the transmitting fax machine,

initiates the transmission. You can use your fax machine to both poll

and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

♦ If desired, you can dial more than one fax number to receive docu-

ments consecutively from a group of fax machines (this is called

"Serial Polling").

1Press the FUNCTION key and 8.

The display will show:

2Dial the number(s) of the fax

machine(s) you want to poll using one

(or more) of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number. (If

you enter less than 2 digits on the

FO-4650, or 3 digits on the FO-

4970, press the START key to

complete the entry.)

• Press one or more Group Keys.

8:SERIAL POLL. MODE

ENTER STATION #

FUNCTION

SPEED DIAL

(Example)

START

Polling

5. Special

Functions

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

3Press the START key. Reception will

begin.

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into

one Group Key, you can poll them by simply pressing that Group Key.

(The procedure for programming Group Keys is explained in

Broadcasting in this chapter.)

♦ Make sure no documents are in the feeder before you press the

Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store

the document(s) in memory using the following procedure.

Transmission will take place when the other fax machine calls your

fax machine and activates polling. You can choose whether to allow

polling only once, or an unlimited number of times. In the latter case,

your fax machine can be used as an electronic "bulletin board".

♦ Multiple documents can be stored for memory polling. To add a

document to others already stored, simply repeating the storing pro-

cedure (note that if Department Control is activated, documents

cannot be added by a department other than that which stored the

first document). When polling is initiated, the polling machine will

receive all documents stored.

♦ If you allow polling only once, the document(s) will be automati-

cally cleared from memory after polling. If you allow polling an

unlimited number of times, the document will remain in memory

until you clear it as explained in the following section, Clearing a

document.

START

Polling

4Press 1 to select SET.

• If another document has already

been stored, press 1 to select

APPEND, and go to Step 6.

3Press these keys:

The display will show:

1Load the document.

9:MEMORY POLL MODE

ENTER #(1-2,*,#)

2Set the reception mode to AUTO

(press the FUNCTION key, 1 and 1).

FUNCTION

1 1

FUNCTION

5Press 1 to allow polling only once, or

2 to allow polling an unlimited

number of times. or

1 TIME REPEAT

7Press the START key.

• The document will be scanned into

memory, and your fax will go on

polling standby.

START

6Adjust the resolution and or contrast

if desired, and then press the START

key.

RESOLUTION

CONTRAST

START

Polling

5. Special

Functions

Clearing a document

To clear a memory poll document (or documents) from memory,

follow the steps below:

1Press these keys:

The display will show:

2Press 2 to select CLEAR.

3Press START to clear the documents.

Polling Security

Polling Security allows you to prevent unauthorized polling of your

fax. When this function is activated, polling will only take place when

one of the following conditions is met:

♦ The fax number of the polling fax machine has been stored in your

fax’s list of permitted fax numbers (called "passcode numbers").

The polling fax must also have its fax number programmed in itself,

as described in Entering Your Name and Fax Number in Chapter 1.

♦ A System number has been programmed in the polling fax machine

which matches your fax’s System number or one of your ID num-

bers.

♦ An ID number has been programmed in the polling fax machine

which matches your fax’s System number.

FUNCTION

9:MEMORY POLL MODE

ENTER #(1-2,*,#)

START

Polling

System and ID numbers are 4-digit numbers which provide you with

an alternate means of giving and receiving polling permission when

you don’t want to use fax numbers. The steps for programming these

numbers are described in the following pages.

Note: System and ID numbers can only be used if the other fax machine

is also a Sharp machine.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8. This

procedure is explained in Chapter 6, Optional Settings.

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted

numbers.

1Press these keys:

The display will show:

2Press 1 to set a number, or 2 to clear a

number..

3Storing: Enter a 2-digit number

(from 01 to 10).This number

identifies the fax number you will

enter in the next step.

Clearing: Enter the 2-digit number

which identifies the fax number you

want to clear, and go to Step 5.

2:PASSCODE # MODE

1=SET, 2=CLEAR

(Example)

SET CLEAR

FUNCTION

Polling

3Enter the number (4 digits) with the

numeric keys.

4Press the START key.

5Press the STOP key repeatedly to

return to the date and time display.

(Example)

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax

machine for giving and receiving polling permission. Polling will take

place if one of your ID numbers matches the other fax machine’s

System number.

1Press these keys:

The display will show:

6:ID # MODE

1=SET, 2=CLEAR

FUNCTION

2Press 1 to program an ID number, or 2

to clear an ID number.

SET CLEAR

START

STOP

Polling

5. Special

Functions

3Storing: Enter a number from 1 to 5.

This number identifies the ID number

you will enter in the next step.

Clearing: Enter the number which

identifies the ID number you want to

clear, and go to Step 5.

(Example)

4Enter the ID number (4 digits) by

pressing the numeric keys.

(Example)

5Press the START key.

6Return to Step 3 to enter (or clear)

another number, or press STOP

repeatedly to return to the date and

time display.

Step 3 or

START

STOP

Power Save Mode

Power Save Mode allows you to conserve power by turning off the

laser printer heater in the fax machine. While Power Save Mode is on,

the laser printer heater remains off and incoming faxes are received to

memory. When Power Save Mode is turned off, the printer heater

turns on and the faxes received to memory are printed out.

♦ Power Save Mode can be turned on and off manually by pressing

the POWER SAVE key.

♦ If desired, you can also set Power Save Mode to turn on and off

automatically at specified times of the day, on specified days of the

week, and on specified dates during the year.

Note: If the memory becomes full while Power Save Mode is on, the fax

machine will automatically turn on the laser printer, print the faxes

received to memory, and then return to Power Save Mode.

Note: Power Save Mode cannot be turned on when the Print Hold func-

tion is on.

Selecting the Power Save Type

Before turning on Power Save Mode, you will need to select the

method by which it is turned on and off. There are two selections:

REAL TIME, which means that you turn Power Save Mode on and

off by simply pressing the POWER SAVE key, and TIMER, which

means that Power Save Mode turns on and off automatically at preset

times.

♦ The initial setting is REAL TIME.

1Press these keys:

The display will show:

4:OPTIONAL SETTING

ENTER #(01-34,*,#)

FUNCTION

Power Save Mode

5. Special

Functions

2Enter 34 by pressing the numeric

keys.

The display will show:

3Press 1 to select REAL TIME, or 2 to

select TIMER.

34:POWER SAVE TYPE

1=REAL TIME, 2=TIMER

REAL TIME TIMER

4Press the STOP key twice to return to

the date and time display.

Turning on Power Save Mode when REAL TIME is selected

To turn on Power Save Mode when REAL TIME is selected, simply

press the POWER SAVE key. POWER SAVE MODE will appear in

the display.

POWER SAVE MODE

To turn off Power Save Mode, press the POWER SAVE key once

again. POWER SAVE MODE OFF will appear briefly, followed by

the normal date and time display.

POWER SAVE

STOP STOP

POWER SAVE MODE

Note: Power Save Type cannot be

selected if Power Save Mode is on.

To turn off Power Save Mode, sim-

ply press the Power Save key once.

Power Save Mode

Turning on Power Save Mode when TIMER is selected

When TIMER is selected, Power Save Mode turns on and off

automatically at the times you specify. Follow the steps below to set

the on and off times.

1Press the POWER SAVE key.

The display will show:

2Press 2 to select SET.

• Note: If you have already entered

the timer settings and simply wish

to turn on the timer, press 1

(TIMER ON).

POWER SAVE MODE

1=TIMER ON, 2=SET

3Enter the time you want Power Save

Mode to turn on every day (START

TIME). Enter two digits for the hour

(01 to 12) and two digits for the

minute (00 to 59). When finished,

enter * for A.M. or # for P.M.

0 0

Example: 5:00 P.M.

POWER SAVE

Power Save Mode

5. Special

Functions

4Enter the time you want Power Save

Mode to turn off every day (END

TIME). Enter two digits for the hour

(01 to 12) and two digits for the

minute (00 to 59). When finished,

enter * for A.M. or # for P.M.

0 0 0

Example: 8:00 A.M.

5Press the START key.

Note: The above daily time settings

will be in effect every day and are

required. The following WEEKEND

and PERIOD settings are optional,

and are used to set additional weekly

and yearly time periods that Power

Save Mode will turn on.

The display will show:

WEEKEND SETTING

1=YES, 2=NO

6Press 1 if you want to set a day or

days of the week (such as the

weekend) that you want Power Save

Mode to turn on. If not, press 2 and go

to Step 8.

YES NO

START

Power Save Mode

100

7Enter a 1-digit number for the day

each week you want Power Save

Mode to turn on, and a 1-digit number

for the day after which you want it to

turn off:

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

6: Saturday

Example: Power

Save Mode will turn

on from Saturday

through Sunday

8Press the START key.

The display will show:

PERIOD SETTING

1=YES, 2=NO

9Press 1 if you want to set a period

during the year (such as an extended

holiday) that Power Save Mode will

turn on. If not, press 2 and go to Step

12.

YES NO

10 Enter the starting day of the period

you want Power Save Mode to be on.

Enter a 2-digit number for the month

(01 to 12), and a 2-digit number for

the day (01 to 31).

2 2

Example:

December 24th

START

Power Save Mode

101

5. Special

Functions

11 Enter the ending day of the period

you want Power Save Mode to be on.

Enter a 2-digit number for the month

(01 to 12), and a 2-digit number for

the day (01 to 31).

12 Press the START key.

The display will show:

Example:

January 1st

START

13 Press 1 if you want to activate the

timer immediately, or 2 if you want to

activate the timer at a later time.

• The timer settings will not take

effect until you activate the timer. If

you select 2 (NO), you can activate

the timer at a later time by pressing

the POWER SAVE key and then 1

to select TIMER ON.

TIMER ON?

1=YES, 2=NO

YES NO

Timer Operations

102

Timer Operations

The Timer function allows you to set up an operation to be performed

automatically at a specified time. Up to 48 operations can be set at any

one time, and the time of each can be set up to a week in advance.

You can use this function to take advantage of lower off-peak rates

without having to be there when the operation is performed.

Note: The DOCUMENT key cannot be used for a timer transmission.

Initial procedure

To set a timer operation, first perform the following procedure. After

you have completed this procedure, go to the procedure for the

specific operation you want to set (see the following pages).

1Press the TIMER key.

The display will show:

2Press 1 to select SET.

TIMER MODE

1=SET, 2=CLEAR

3Press the * key or the # key until the

desired operation appears in the

display.

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Relay Request

TIMER

Timer Operations

103

5. Special

Functions

4Press the START key.

5Enter a two-digit number for the hour

(“01” to “12”) and a two-digit number

for the minute (“00” to “59”).

6Press the * key to select A.M. or the

###

# key to select P.M.

Example: 9:25

A.M. P.M.

7Enter a 1-digit number for the day of

the operation (skip this step if the

operation will be performed within

the next 24 hours):

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

6: Saturday

Example: Monday

8Press the START key and go to the

specific procedure for your operation

(see the following pages).

START

Timer Operations

104

11 Adjust the resolution and or contrast

if desired, and then press the START

key.

10 Press the START key.

Transmission

(Continued from Initial procedure.)

9Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4650, or 3 digits on the FO-4970,

press the START key to complete

the entry).

• Enter a full fax number with the

numeric keys.

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

START

Timer Operations

105

5. Special

Functions

Confidential transmission

(Continued from Initial procedure.)

9Enter the mailbox number (2 digits).

(Go directly to Step 10 if the

receiving machine does not have

mailboxes.) (Example)

10 Press the START key.

12 Load the document and then press the

START key.

• The document will be scanned into

memory.

START

Timer Operations

106

11 Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4650, or 3 digits on the FO-4970,

press the START key to complete

the entry).

• Enter a full fax number with the

numeric keys.

12 Press the START key.

13 Adjust the resolution and or contrast

if desired, and then press the START

key.

14 Load the document and then press the

START key.

• The document will be scanned into

memory.

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

START

Timer Operations

107

5. Special

Functions

Polling

(Continued from Initial procedure.)

9Dial the machine to be polled using

one of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4650, or 3 digits on the FO-4970,

press the START key to complete

the entry).

• Enter a full fax number with the

numeric keys.

10 Press the START key.

(Example)

SPEED DIAL

START

Timer Operations

108

Serial Polling

(Continued from Initial procedure.)

9Dial the machines to be polled using

one or more of the following

methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4650, or 3 digits on the FO-

4970, press the START key to

complete the entry.)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

10 Press the START key.

(Example)

SPEED DIAL

START

Timer Operations

109

5. Special

Functions

Broadcasting

(Continued from Initial procedure.)

9Dial the receiving machines using one

or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4650, or 3 digits on the FO-

4970, press the START key to

complete the entry.)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

10 Press the START key.

11 Adjust the resolution and or contrast

if desired, and then press the START

key.

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

START

Timer Operations

110

12 Load the document and then press the

START key.

• The document will be scanned into

memory.

Relay Request

(Continued from Initial procedure.)

9Enter the 2-digit relay group number

by pressing the numeric keys.

10 Press the START key.

11 Adjust the resolution and or contrast

if desired, and then press the START

key.

RESOLUTION

CONTRAST

(Example)

START

Timer Operations

111

5. Special

Functions

12 Load the document and then press the

START key.

• The document will be scanned into

memory.

Canceling a timer operation

If you need to cancel a timer operation before it is performed, follow

the steps below.

♦ You will need to know the number assigned to the operation in

order to cancel it. If you don’t remember the number (it appears in

the display when you set the operation), print out the Timer List.

(See Chapter 7, Printing Out Reports and Lists.)

1Press the TIMER key and then 2.

The display will show:

2:TIMER COMM. CLEAR

ENTER #(01-48)

2Enter the 2-digit number assigned to

the operation.

TIMER

(Example)

START

Timer Operations

112

3Press the START key.

4Press the STOP key repeatedly until

you return to the date and time

display.

START

STOP

Batch Transmission

113

5. Special

Functions

Batch Transmission

Batch transmission allows you to store a number of documents in

memory for automatic transmission to one location at a set time. If

you often send documents to a particular location, this function helps

reduce telephone line costs by allowing you to conveniently send

multiple documents on one connection.

Note: If the telephone billing function is turned on, the batch transmis-

sion function cannot be used.

Programming a Batch Key

To perform a batch transmission, you must first program the number

of the receiving machine and the time of transmission into a Batch

Key. Any Rapid Key which has not already been programmed can be

used as a Batch Key.

If you specify a day-of-the-week in your program, the transmission

will be performed every week on that day. If you do not specify a day-

of-the-week, the transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs

explained in Entering and Using Programs in this chapter. In Step 10

of the initial procedure, select “Batch transmission”.

Clearing a Batch Key

To clear a Batch Key, follow the procedure explained in Clearing a

Program Key in Entering and Using Programs in this chapter.

Storing documents for transmission

Up to 56 jobs (a job can consist of multiple pages) can be held in

memory for batch transmissions at any one time, regardless of the

number of Batch Keys used. When you store a document, it is given a

message number to distinguish it from other documents sent in the

same batch.

Batch Transmission

115

5. Special

Functions

3Press the START key.

2Enter the 3-digit message number

assigned to the document.

Canceling a document stored for batch transmission

If necessary, you can cancel a document stored for a batch

transmission before transmission takes place. To do so, you will need

to know the message number assigned to the document.

♦ If you don’t remember the message number, print out the Batch

Transmission List (see Batch Transmission List in Chapter 7).

1Press the Batch Key in which the

document you want to clear has been

stored.

• Make sure no documents are in the

feeder.

(Example)

CLEARSPSHIFTSPACE

27 28 29 30 31 32

START

Entering and Using Programs

116

Entering and Using Programs

If you frequently perform the same operation involving the same party,

you can program all the steps of the operation into one Program Key.

This allows you to perform the operation by simply pressing that key.

♦ Any Rapid Key which is not already programmed as a Rapid Key or

a Group Key can be used as a Program Key.

♦ You can also include a timer setting in the program to have the

operation performed automatically at a selected time.

♦ To clear a mistake, press the STOP key.

Initial procedure

To program a Program Key, first perform the following procedure.

After you have completed this procedure, go to the procedure for the

specific operation you want to program (see the following pages).

1Press these keys:

The display will show:

2Press 1 to select SET.

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR

3Select a Program Key by pressing any

Rapid Key that has not yet been

programmed.

FUNCTION

(Example)

Entering and Using Programs

117

5. Special

Functions

4Enter a name for the program by

pressing the letter entry keys. (If you

don’t want to enter a name, go

directly to Step 5.)

Example: SHARP

5Press the START key.

6If you want to include a timer setting,

enter a two-digit number for the hour

(“01” to “12”) and a two-digit number

for the minute (“00” to “59”). (If not,

go directly to Step 9.)

Example: 9:25

7Press the * key to select A.M. or the

# key to select P.M.

A.M. P.M.

8Enter a 1-digit number for the day of

the operation (skip this step if the

operation will be performed within

the next 24 hours):

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

6: Saturday

Example: Monday

START

Entering and Using Programs

118

11 Press the START key and go to the

specific procedure for your operation

(see the following pages).

9Press the START key.

10 Press the * key or the # key until the

desired operation appears in the

display.

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Relay Request

Batch transmission (this will only

appear if a timer setting was made)

Memory Polling (this will not appear

if a timer setting was made)

START

Entering and Using Programs

119

5. Special

Functions

14 Adjust the resolution and or contrast

if desired, and then press the START

key.

13 Press the START key.

Transmission

(Continued from Initial procedure.)

12 Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4650, or 3 digits on the FO-4970,

press the START key to complete

the entry).

• Enter a full fax number with the

numeric keys.

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

START

Entering and Using Programs

120

Confidential transmission

(Continued from Initial procedure.)

12 Enter the mailbox number (2 digits).

(Go directly to Step 13 if the

receiving machine does not have

mailboxes.) (Example)

13 Press the START key.

15 If you want the document to be sent

through memory, press the START

key.

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

DOCUMENT

16 Press the STOP key repeatedly until

you return to the date and time

display.

START

STOP

START

Entering and Using Programs

121

5. Special

Functions

14 Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4650, or 3 digits on the FO-4970,

press the START key to complete

the entry).

• Enter a full fax number with the

numeric keys.

15 Press the START key.

16 Adjust the resolution and or contrast

if desired, and then press the START

key.

17 If you want the document to be sent

through memory, press the START

key.

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

DOCUMENT

START

Entering and Using Programs

122

Polling

(Continued from Initial procedure.)

12 Dial the machine to be polled using

one of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4650, or 3 digits on the FO-4970,

press the START key to complete

the entry).

• Enter a full fax number with the

numeric keys.

13 Press the START key.

(Example)

SPEED DIAL

18 Press the STOP key repeatedly until

you return to the date and time

display.

14 Press the STOP key repeatedly until

you return to the date and time

display.

STOP

START

Entering and Using Programs

123

5. Special

Functions

Serial Polling

(Continued from Initial procedure.)

12 Dial the machines to be polled using

one or more of the following

methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4650, or 3 digits on the FO-

4970, press the START key to

complete the entry.)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

13 Press the START key.

(Example)

SPEED DIAL

14 Press the STOP key repeatedly until

you return to the date and time

display.

START

STOP

Entering and Using Programs

124

Broadcasting

(Continued from Initial procedure.)

12 Dial the receiving machines using one

or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4650, or 3 digits on the FO-

4970, press the START key to

complete the entry.)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

13 Press the START key.

14 Adjust the resolution and or contrast

if desired, and then press the START

key.

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

START

Entering and Using Programs

125

5. Special

Functions

15 Press the START key

Relay Request

(Continued from Initial procedure.)

12 Enter the 2-digit relay group number

by pressing the numeric keys.

13 Press the START key.

14 Adjust the resolution and or contrast

if desired, and then press the START

key.

RESOLUTION

CONTRAST

(Example)

16 Press the STOP key repeatedly until

you return to the date and time

display.

START

STOP

START

Entering and Using Programs

126

15 If you want the document to be sent

through memory, press the START

key.

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

16 Press the STOP key repeatedly until

you return to the date and time

display.

DOCUMENT

Batch transmission

(Continued from Initial procedure.)

12 Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4650, or 3 digits on the FO-4970,

press the START key to complete

the entry).

• Enter a full fax number with the

numeric keys.

(Example)

SPEED DIAL

START

STOP

START

Entering and Using Programs

127

5. Special

Functions

13 Press the START key.

14 Adjust the resolution and or contrast

if desired, and then press the START

key.

15 Press the START key

16 Press the STOP key repeatedly to

return to the date and time display.

RESOLUTION

CONTRAST

Being Polled (Memory polling)

(Continued from Initial procedure.)

12 Press 1 to allow polling only once, or

2 to allow polling an unlimited

number of times. or

1 TIME REPEAT

13 Press the START key.

STOP

START

Entering and Using Programs

128

Clearing a Program Key

To clear a Program Key, follow these steps:

1Press these keys:

The display will show:

2Press 2 to select CLEAR.

(Example)

14 Adjust the resolution and or contrast

if desired, and then press the START

key.

15 Press the START key

16 Press the STOP key repeatedly until

you return to the date and time

display.

RESOLUTION

CONTRAST

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR

FUNCTION

3Press the Program Key you want to

clear. B

STOP

START

Entering and Using Programs

129

5. Special

Functions

4Press the START key.

5Press the STOP key repeatedly until

you return to the date and time

display.

Using a Program Key

Follow the steps below to perform a programmed operation.

1If this is a transmission or memory

polling operation, load the document.

2Press the appropriate Program Key.

(Example)

START

STOP

Entering and Using Programs

130

Canceling a programmed timer operation

If a Program Key has been pressed for a timer operation and you need

to cancel the operation before it is performed, follow the steps below.

Note: This procedure will not work for a document stored for a batch

transmission. To cancel a batch transmission operation, see Canceling a

document stored for batch transmission in Batch Transmission in this

chapter.

1Press the Program Key.

(Example)

2Press the START key. START

Duplex Scanning for Two-sided Documents

131

5. Special

Functions

Duplex Scanning for Two-sided Documents

To transmit or copy documents which have printing or graphics on

both sides of the page or pages, use Duplex Scanning. With this

function, you simply feed the document (all pages) through the

machine once, turn the stack of pages over, and feed it through again.

♦ The machine will automatically sort the pages into the correct order

(front of 1st page, back of 1st page, front of 2nd page, back of 2nd

page, etc.).

♦ Duplex Scanning can be used for copying (single copies and sorted

multiple copies only) and any type of transmission from memory.

♦ Note that any blank sides must be included when scanning the

pages (if the number of pages is not equal each time the machine

scans the stack, an error will result). The blank sides will not, how-

ever, be printed out.

1Load the document (s).

• Make sure the page(s) are front face

down, with the first page on the

bottom.

• SEND READY will appear in the

display.

DUPLEX SCAN

2Press the DUPLEX SCAN key and

then the START key.

START

Duplex Scanning for Two-sided Documents

132

3Perform all steps of the desired copy

or memory transmission.

4When all pages of the document have

been scanned, turn the stack over (do

not change the page order) and load it

again.

5Press the START key.

START

Print Hold

133

5. Special

Functions

Print Hold

If desired, you can have the fax hold all received documents in

memory instead of immediately printing them out. When you enter

the correct Print Hold code, the documents will print out.

Programming the Print Hold code

To use Print Hold, you must first program a 4-digit Print Hold code.

Follow the steps below to program or clear the code.

1Press these keys:

The display will show:

2Press 2 key to program the Print Hold

code, or 3 to clear the Print Hold

code. (Note: To clear the code, Option

Setting 30 must be set to NO.)

FUNCTION

6:PRINT HOLD

ENTER #(1-3,*,#)

SET CLEAR

3Enter the 4-digit Print Hold code by

pressing the numeric keys.

4Press the START key.

(Example)

Note: After entering the passcode, your fax will print it out for your

records. If you forget the passcode and have kept no record, contact your

Sharp dealer.

START

Print Hold

134

Turning on Print Hold

To turn on the Print Hold function, set Option Setting 30 to YES. This

procedure is explained in Chapter 6, Optional Settings.

Note: The Print Hold function cannot be turned on when Power Save

Mode is on.

Printing out received documents

When the Print Hold function is turned on and you have received

documents in memory, RCVD PRINT HOLD FAX will appear in the

display. Follow the steps below to print out the documents:

1Press these keys:

The display will show:

1:HOLD DATA PRINT

ENTER PASSCODE #

FUNCTION

2Enter the 4-digit Print Hold code by

pressing the numeric keys.

3Press the START key.

(Example)

START

Termékspecifikációk

Márka:	Sharp
Kategória:	faxgép
Modell:	FO-4970

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